Graduation and Dissertation Submission Instructions for Doctoral StudentsFuture Doctors of Philosophy:
As you work toward the completion of the doctoral program, there are some key Departmental and GSAS steps / procedures / dates that you will need to be cognizant of.
GSAS dissertation submission guidelines can be found by visiting: http://gsas.nyu.edu/page/grad.life.dissertation.html Please read them carefully and follow the instructions about obtaining the dissertation submission packet, electronic dissertation submission, etc.
Cherone Slater-Bartley (212-998-8062; cherone.slater@nyu.edu) in the Office of Academic and Student Life (OASL) is the administrator who handles dissertation submission. After reading through the information contained on the above website, any questions concerning dissertation submission instructions, formatting, etc. should be directed to Ms. Slater-Bartley.
The GSAS academic calendar with the dissertation submission dates and deadlines for registering for graduation on Torch-Tone can be found by visiting: http://gsas.nyu.edu/page/grad.life.calendar Continue to check the academic calendar for the most up-to-date information on these key dates and deadlines. You will want to take advance note of these dates so you can map out your timeline for completion.
Timeline for 2009 Graduation Dates
If you are planning to defend your dissertation and graduate in 2009, the following key dates are pulled from the GSAS Academic Calendar. Please note that these dates will vary slightly from year to year, but they can be used as a general guide if you are planning to graduate in a future year. (Continue to check the academic calendar http://gsas.nyu.edu/page/grad.life.calendar for the most up-to-date information on these key dates and deadlines.)
GSAS Deadline Dates for January 2009 Graduation
Friday, October 3: Graduation application deadline via Torch-Tone, 212.995.4747, for January 2009 degrees. You need to call Torch-Tone before this date to register for graduation.
Friday, December 5: Preliminary dissertations are due to GSAS. You will upload the submission via the ProQuest/UMI link provided on the OASL website and submit paperwork to the GSAS-OASL.
Friday, January 16: Final dissertations are due to GSAS. Same instructions as above.
GSAS Deadline Dates for May 2009 Graduation
Friday, January 30: Graduation application deadline via Torch-Tone, 212.995.4747, for May 2009 degrees. You need to call Torch-Tone before this date to register for graduation.
Friday, March 20: Preliminary dissertations are due to GSAS. You will upload the submission via the ProQuest/UMI link provided on the OASL website and submit paperwork to the GSAS-OASL.
Friday, May 8: Final dissertations are due to GSAS. Same instructions as above.
GSAS Deadline Dates for September 2009 Graduation
Friday, June 5: Graduation application deadline via Torch-Tone, 212.995.4747, for September 2009 degrees. You need to call Torch-Tone before this date to register for graduation.
Friday, August 7: Preliminary dissertations are due to GSAS. You will upload the submission via the ProQuest/UMI link provided on the OASL website and submit paperwork to the GSAS-OASL.
Friday, September 18: Final dissertations are due to GSAS. Same instructions as above.
History Department Defense Guidelines & Outside Reader Approval
Once you have scheduled your defense date with your committee, please let the Graduate Program Administrator (Eileen Bowman, eileen.bowman@nyu.edu) know the date, time, and the names of your committee chair and other committee members. Note that you will need five total committee members (Committee Chair / Dissertation Advisor, 2 other core committee members, and 2 readers.) Please contact Kit as soon as you have your defense scheduled, but no less than two weeks ahead of time, as there is some paperwork that must be prepared for your committee.
The Graduate Assistant (Jessica Corey, jessica.corey@nyu.edu) can help you book a room for your defense and can arrange for a phone unit for you if any of your committee members will not be present at the defense. Again, you will need to contact Jessica at least two weeks ahead of time.
If any of your committee member(s) are not GSAS faculty, you will need to have him/her approved by GSAS to serve on your committee. First, if you have not done so already, you will need to get your committee chair’s approval for this outside reader to serve on your committee. Then, go to the GSAS website at http://gsas.nyu.edu/page/grad.pp.manual and download the “Dissertation Reader Approval Form - outside reader.” Fill it out, attach the CV and anything else the form calls for, and bring the materials in to Eileen Bowman, who will secure departmental approval and then submit the paperwork to GSAS for review. There is no hard deadline for turning in the outside reader paperwork, but perhaps needless to say you should do this as soon as possible in case there are any problems.
Please contact Eileen Bowman if you have any questions. Best wishes as you work toward completion!
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